Portfolio Description – 6 – Registrar

AITC Management Manual | Job Descriptions Version 7_26/08/19

The position descriptions below identifies the basis of the role and responsibilities of a council member, notwithstanding all council members are expected to evolve their responsibilities to fit the aims and objectives of AITC to continue to emerge as a professional a registration board.

TITLE/POSITION: REGISTRAR – REPORTING TO: Council at meetings and members at AGM

Description: Authorise membership of the institute based on the five objective conditions of membership. In the case where objective doubt exists. to refer the final decision to authorised council members.


* Check new applications

* Authorise membership of the institute only when all five objective conditions of membership standards outlined by the Institute are objectively achieved.

* Computer competent

* Knowledge of local and major international culinary qualifications and equivalencies


* Receive applications for membership

* Cross check application documentation to ensure conformity to regulations

* Cross reference with treasurer where doubt of pending approval

* Approve membership of AITC

* Inform applicants of approval

* Inform applicants of approval denied with reasons why

* Update membership list and contacts address and circulate to Council

* Maintain records of approved members

* Inform President and Treasurer and Communications when a member is approved

* Report to Council meetings on membership applications

* Advise Council on decision and application issues.

* Submission of all membership data to secretary as required by CAV

* Welcome, prepare and send certificates with electronic resources to new members

* Maintain stocks and send members badge/medals to new members with welcome letter from president

* Provide a written /digital report for secretary for each Council meeting

* Provide a verbal report to Council at every Council meeting

* AITC membership process

* AITC membership application process and documents

* CPD process and documents

* Membership Certificates

* Membership categories, fees and criteria guidelines

* Policies/procedures/processes responsible for:

* AITC membership application process (to be approved)

* Membership categories, fees and criteria guidelines

* CPD process (to be approved)

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