Portfolio Description – 5 – Treasurer

AITC Management Manual | Job Descriptions Version 7_26/08/19

The position descriptions below identifies the basis of the role and responsibilities of a council member, notwithstanding all council members are expected to evolve their responsibilities to fit the aims and objectives of AITC to continue to emerge as a professional a registration board.

TITLE/POSITION: TREASURER – REPORTING TO: Council at meetings and members at AGM

Description: Manage all financial transitions and keep proper records of income and expenditure.


* To provide AITC with financial management requirements

* Adhere to legal requirements as required for a not for profit association

CAV (Consumer Affairs Victoria) details such as:

    • Financial reporting:

https://www.consumer.vic.gov.au/clubs‐andfundraising/incorporated‐associations/running‐an‐incorporated association/ annual‐statement/step‐by‐step‐summary

    • Financial statements and auditing requirements:

https://www.consumer.vic.gov.au/clubs‐and‐fundraising/incorporated associations/running‐an‐incorporated‐association/annual‐ statement/financial statements‐ and‐auditing

    • Lodging an annual statement:

https://www.consumer.vic.gov.au/clubs‐and fundraising/incorporated‐associations/running‐an‐incorporated association/annual‐statement/lodging‐an‐annual‐statement

* Financial and document reporting experience

* Computer competent

* Using accounting software (QuickBooks) (yet to be agreed to)


* Assist to develop Annual budgets

* Present written financial statements at the quarterly meetings

* Monitor & audit expenditures

* Issue invoices and receipts

* Keep records for all deposits and withdrawals

* Manage accounts

* Manage balance sheet & financial statements of AITC as required (at least quarterly & yearly)

* Manage the Membership and renewal fees

* Pay bills – and send Invoices

* Submission of all financial data to the accountant for audit/ to the secretary as required by CAV

* Report at Council meetings on financial transactions

* Maintain and keep safe records of the financial status of AITC

* Manage the Membership and renewal fees – issue invoices for new/renewals – in consultation with registrar

* Authorise bank transfers and payment on behalf of the association

* Payments without further approval up to $250 | Payments above $250 require approval by 2 other council members (President, Senior Vice President, Vice president and/or Secretary)

* Provide a written /digital report for secretary for each Council meeting

* Provide a verbal report to Council at every Council meeting

* Policies/procedures/processes responsible for:

* Money receiving processes (to be developed)

* Banking procedures (to be developed)

* Annual financial statements for CAV returns

* AITC membership process – see registrar

* Membership categories, fees and criteria guidelines – see registrar

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